Timeline Genius

[Breakthrough] Text Reminders Are Here!

I have some game-changing news to share…

Timeline Genius now lets you set text reminders for the activities in your timelines! And these reminders will automatically go out on the event day — to you, your team, vendors, venues, clients, and event guests.

This way, everybody knows what to do and when to do it. And you stand out like a rock star for being so organized and thorough.
READ MORE “[Breakthrough] Text Reminders Are Here!”

Wedding Industry Biz

How to Collaborate on Your Wedding Day Timelines With Vendors, Team Members, and Clients

Wedding Day Timelines Are a Team Effort 

As a professional planner, you’re well-aware that creating and executing a thorough wedding day timeline is never just a one-person job. Weddings are complex events that involve multiple parties – from venues and vendors, to the wedding party and event guests. You know that before you can finalize your wedding day timelines, you need to incorporate input from all of these parties. Getting feedback from relevant people helps you ensure that everybody is on the same page, so the big day goes off without a hitch.

But you may be thinking… collaborating on wedding day timelines is easier said than done. Having interviewed hundreds of experienced wedding planners over the last six years, I know this to be true. So I ask you to consider two important questions: First, what makes collaborating on wedding day timelines so challenging, even for seasoned planners? And second, is there a way to do it better, faster, and more easily? (Hint: Keep reading, and you’ll find there is.) READ MORE “How to Collaborate on Your Wedding Day Timelines With Vendors, Team Members, and Clients”

Timeline Genius

How to Create Your Wedding Day Timelines Like a Genius

Wedding Day Timelines Matter 

Whether you’ve planned one wedding or a hundred, you surely know how important it is to create detailed timelines for your events. Weddings are complex – they have a lot of moving pieces and a whole host of different players involved. With a thorough wedding day timeline, you and your vendors have a shared game plan, so you can work together in harmony to pull off a beautiful event. On the other hand, if you don’t have a thorough timeline, you run the risk of delays, miscommunications, and unanticipated issues happening on the wedding day.
READ MORE “How to Create Your Wedding Day Timelines Like a Genius”

Timeline Genius

[New Feature] Add A Professional Touch To Your Timelines With Tables

 

We just launched a new feature that will let you add an extra professional touch to your timelines…

Timeline Genius now lets you easily add tables to any part of your timelines!

Sure, you could always type out information in paragraph form, but sometimes a table just looks better.
READ MORE “[New Feature] Add A Professional Touch To Your Timelines With Tables”

Timeline Genius

[New Feature] Easily Create Your Timelines When Vendors Are TBD

 

Timeline Genius now lets you easily create your timelines even when you don’t have all the vendor information upfront!

It happens, right? Sometimes you need to start a timeline, and some of the vendors are still to be determined. Well, now you have a simple solution for this…

Timeline Genius lets you start your timelines with placeholder vendors and then automatically swaps them out when you find out who the actual vendors are!

How does it work? When swapping out a temporary vendor, Timeline Genius reviews your whole timeline and replaces the temporary vendor’s name with the actual vendor’s name.

And then, to put a ribbon on top, the system automatically updates your vendor assignments. This way, you can instantly create a tailored timeline for the new vendor that shows just the items relevant to them.

To see a quick tutorial on the new vendor replacement feature, just check out the video below.

 

 

We hope this new feature saves you time and helps you shine on like the rock star you are!

We’ve got more exciting features coming soon, so stay tuned for updates!

 

Timeline Genius

How to Handle One Vendor or Venue with Multiple Contact People

I’m writing this post to address two important questions that come up a lot in my conversations with our Timeline Genius users. (Note: I’ve also provided a short clip above to share my answers in video format.)

Question 1: “How do I handle a situation where I have more than one contact person at a particular vendor or venue?”

To provide a clear answer to this question, let’s consider a hypothetical situation… Let’s say you have a given vendor, Ace Photography, and they have two photographers, Jane Doe and John Smith.

The best way to handle this case in your Timeline Genius Rolodex is to create one vendor record for “Ace Photography,” with “Jane Doe” as the contact person. Then, create another vendor record for “Ace Photography,” with “John Smith” as the contact person. And of course, you’ll enter Jane’s contact information on her page and John’s information on his.

After you do this, you’ll have the flexibility to treat Jane and John as separate individuals. For example, if you’re working on a wedding with Jane, and not John, you can include Jane in the timeline, and not John. Or if Jane and John are both involved in the same wedding, you can add them both to the timeline. In that case, you’ll still be able to assign them to separate timeline items and manage their collaboration rights individually.

Overall, this approach lets you work fluidly with as many vendor contacts as you please. And you can use this same strategy if you have multiple contacts at a venue.

Question 2: “How do I handle a situation where a given vendor or venue plays multiple roles?”

Let’s consider another hypothetical situation to address this question. Assume you have a given vendor, Sparks Entertainment, who is handling the reception music and the photo booth. You can create one vendor in your Timeline Genius Rolodex with the name “Sparks Entertainment (Music)” and the vendor role “Reception Music.” And you can create another rolodex entry with the vendor name “Sparks Entertainment (Photo Booth)” and vendor role “Photo Booth.” Then, you can assign the reception music and photo booth vendors to separate timeline items, as appropriate.

You can also use this same strategy if you have a venue that is handling multiple aspects of an event — e.g. acting as venue and caterer.

If these points aren’t totally clear, please check out the short video posted above. And feel free to post comments and questions here if any come to mind.